Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Maintain confidentiality. 8. Post the ground rules in a central location so that everyone can see them. 0000061726 00000 n Note pending issues and schedule follow up meetings as needed. Ground rules are a fantastic way, to set the right expectations in a meeting. 35. Blue sky thinking is brainstorming without limits. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Share your unique perspectives and experience, and speak honestly. Your submission has been received! Be patient when listening to others speak and do not interrupt them. These guidelines, often referred to as "ground rules" or "community norms . Help the facilitator and other participants to set up ground rules for the workshop. 0000009043 00000 n Meeting Leader Tips Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" The following are common examples of ground rules. 1. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Draw others out by asking questions. %PDF-1.3 % 42. Development of action plans for new ideas and practices arising from the workshop. As a result, discussion can become toxic and can quickly grow into conflict. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 38. %PDF-1.5 Give positive feedback to other peoples ideas. Be engaged all the time. Lets hear them! But do not dominate the discussion. 0000004522 00000 n 51. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Ask the teams to take turns to identify its top two ground rules. 20. 56. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Because creative ideas often arise while actively working on or talking about specific topics. Share time so that all can participate. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. How to leverage collective intelligence ? As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Blame or judgment will get you further from a solution, not closer. Detach yourself from preconceived outcomes you want to achieve. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. 30. 0000007281 00000 n "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. When suggesting new ideas, anticipate resistance among the others. Select those that are appropriate to your group's needs. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 0000002960 00000 n Handle conflicts during discussions in a healthy way. Assign independent work. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. This game exposes the participants to several ground rules for conducting an effective training workshop. Behavioral ground rules are more useful. at any time to indicate that it is time to move on to the next topic. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. 28. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Provide specific information and ideas. Ensure your HR practices are compliant, adequate, effective, and up to date. 0000002204 00000 n Be ready to laugh at your mistakes. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. 37. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. Refer to these notes during and after the workshop. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Stay open to new ways of doing things, and listen for the future to emerge. Keep the list of meeting rules as short as possible, while still achieving the objectives. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. 33. Normally, we do this in reverse. Participate 100% by sharing ideas, asking questions, and contributing to discussions. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Be prompt in arriving to the meeting and in returning from breaks. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). 8 ground rules examples. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. Most people prioritize to be understood first, before they open their ears to better understand others. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. 4 0 obj 18. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Do not waste everyones time by repeating what others have said. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Go with the flow. 15. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Ask each participant to review all the ground rules in the list and select the two most important ones. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. After this agreement, the group can stop arguing and move on. 61. Pay attention to the trainers objectives. 0000001318 00000 n "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. There are different types of ground rules. 62. Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. 0000005905 00000 n There are different types of ground rules. Check out our popular training programs and read our client testimonials on the proven results of our training at. This can have a negative impact on the meeting. The Best Conflict Resolution Books in 2023. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Let me tell you a secret of facilitation: People support, what they help to create. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Brief the participants. 11. Hb```f``Uc` bE800lmoSP P XN[l Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. 13. 45. Decisions Making Blue sky thinking is brainstorming without limits. Return on time after breaks. Align them with yours. Read the background documents prior to the worrkshop. Its OKto disagree, respectfully and openly, and without being disagreeable. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. 46. Learn about other peoples background. But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. 59. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. How? E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. During the discussions, do not talk when someone else is talking. Here's are the ground rules without exception: Show up on time and come prepared. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. at any time to indicate that it is time to move on to the next topic. 52. 50. There are always a mix of extrovert and introverted people in a meeting. 0000009462 00000 n Why are some meetings highly productive while others end up being frustratingchaos? Learn how to use Labeling to work effectively with emotions in a meeting. Use I statements to take ownership of your ideas and perceptions. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. stream The Best Conflict Resolution Books in 2023. When a topic has been discussed fully, do not bring it back up. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Copyright - MeetingSift. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. 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